Phiros

[Aerick]

I got confused again. What exactly has happened / is happening with Phiros' membership? I got the e-mail Lilly sent out, but I didn't understand what that meant would happen. I thought we were going to discuss him some more, but that hasn't happened.

I don't mind putting people in 'wait mode,' but if we do, we have an obligation to work on the matter. Perhaps if whomever was not fully in favor of Phiros joining could e-mail me, I would understand what the concern is, or we could work it out. And actually, there's no reason that *I* should be the one contacted except that I'm curious, and this is a public Forum, and I feel akward asking someone to broadcast something to the clan. Anyway, we have a meeting in a day, so let's have this resolved by then.

[Lilly]

To be frank about it, with all of the positive feedback id heard about him, i expected to get an "aye" from everyone, and the vote would be a formality-but it turns out that one person voted nay. It caught me very off-guard (i am still kind of inexperienced at this sort of thing <blushes>) so i decided to withhold him and give the person who said "nay" a chance to offer their opinions whilst i drew up an official voting system. No opinions have come forth, so I assume they want to keep those opinions to themselves (which there is nothing wrong with!). I misread the situation, but it should happen again now that we have an official system. I'd like to vote for him again using it, at the next meeting.

Arteress Lai

[Lilly]

scratch that. make it should NOT happen again <giggles>

[Aerick]

Issue with voting at the meeting: Corwin won't be there, and there may be others who can't make it. Perhaps send the e-mail out in advance? I don't know what the balance of merits and flaws of in-meeting votes are. I can see the chance for extra discussion, but it's usually good to have things worked out in advance.

[Lilly]

The vote will occur by e-mail in any case, but I told the person with the nay that they had until the next meeting to voice their opinions if they wanted to.

Arteress Lai

[Aerick]

Right, well, the latest vote on Phiros' joining us should be wrapping up now or soon. I think there's only one vote that I don't know has gone in. Gray, make sure to inform Lilly of the results as soon as they're in, so she can work them as needed.

[Lilly]

All of the votes have been tabulated. Phiros is now an official member of the Winds of Dawn! he shall have his joining ceremony approximately: as soon as a large number of us are around, or at the meeting: whichever we can manage first!

Arteress Lai

[Konoko]

Congrats Phiros!

[Aerick]

Wa-hoo!!!!

I think we should try to get together today or tomorrow, rather than waiting for the meeting. As long as it's after 1pm EST, I'm free.

Phiros, great to have you with us.

[Sargon]

Congratulations Phiros! I'm glad we have you in our clan!

[Corwin]

Phiros! Welcome!

\action lobs a creme pie at Phiros

[Kiriel]

Congrats Phiros! I'm sure happy to have you.

I hope that I can be present for adding Phiros to the clan. I could pop in for a short period of time between 5-7pm PST, but otherwise I can't be there till at least 8:30pm PST.

[Ender]

Considering i never voted this is not true. votes should be better checked next time.

[Ender]

oh and that means he is not a member.

[Aerick]

Ender, both of these issues are ones you should take up with the Membership Coordinator. If there was an error regarding the existance of your vote, that should be cleared up.
One point I want to strongly reinforce is that Lilly is the one who determines who is, and who is not, a member. It seems that you think that the policy was not correctly followed this time, and that is something you should take up with Lilly herself, rather than the group as a whole.

[Nunul]

6) Voting a member in: The system I offer below is one that I think will work both now and in the future, but the numbers themselves are based on the current amount of people in the clan, and will change in accordance to our size.

Everyone in the clan should vote. Votes should be conducted by E-mail. After rule #2 has been satisfied (the system for judging its satisfaction can be the subject of a future post), and when everyone has had a chance to offer anything they want to say about the membership of the individual, the vote should occur. There are 4 kinds of votes.

The first is "aye! let the poor fool in!". That votes purpose is self-evident. The next is "I am opposed.". This vote is to show that you have personal reasons for not wanting the person in the clan, but you are willing to set them aside, and you will not feel threatened if the person is joined despite your opposition.

The third is "I am strongly opposed". This is to show that you have personal reasons for not wanting the person in the clan, and if they are joined into the clan it will make you feel very uncomfortable or threatened. This vote should only be cast with an explanation as to why. (either in the forums, or in discussion with the membership coordinator before the vote) If the nature of the explanation is too personal to be shared, that will be understood and accepted-but please inform the membership coordinator that thats the case. the fourth vote is "I abstain". This should be used in the case that a person feels their vote should not be validiated. This one should only happen in special cases, such as an officer feeling that their position interferes with the joining of a member, or an extended absence has kept a player/character from meeting that individual. If a member is joining, and you truly dont care one way or the other if they do, i suggest you use "i am opposed"-because our clan will not be a very strong one if the members do not care about one another. The tallying system - After all the votes are cast, here is how they are counted (again, based on our current size) if over a third of the clan is "I am opposed" (4 members), the individual should be turned away. if 2 or 3 members are "I am opposed", then we should hold a meeting to discuss whether we should share our concerns with the individual and see if they can be dealt with, or whether we should just turn the person away. if a single member "is strongly opposed" then we should hold a meeting to see if we can address where the problems lie. If 2 or more members "are strongly opposed", the individual should be turned away. abstained votes are not counted for or against. (but if we get a large number of abstains, membership may be postponed/withheld at the coordinator's discretion)
if an individual does not fit into one of these categories-give them a badge and a slab of windy bacon!

If a person has not sent a vote within a week of its official opening, they shall be counted as an abstain (though the membership coordinator should try to contact them in between that week at least once)

That being said(Pulled directly from Lilly's Post) Ender...how should I put this...did you not recieve a ballot? Or did you choose NOT to vote? As of the time you posted here, hadn't you replied to Lilly?

The Windy (but confused) Dorf

[Ender]

I had not replied but umm i still have 3 DAYS to vote acording to your own post. thanks for sealing my arguement for me!

[Lilly]

I was informed by GrayGradi, who recieved the votes, that all of the votes were accounted for, and that all were positive. As such, I proceeded to induct Phiros. Perhaps there was a miscommunication between Gray and I - I shall speak with him about how we can better organize a system for tabulating votes for members when i next see him. You and I should speak personally on this matter.

Arteress Lai

[Lilly]

I would like to apologize to the clan for the mistake that has been made. I would like to announce, however, that Phiros is a member of the clan, and shall remain as such, for 2 reasons. The first being that, by the logistics of the system, Phiros would be voted into the clan no matter which vote Ender cast (that sounds like I am belittling his vote, which is not my intention, and for that I apologize as well), and the second is that we have given him his badge already - over half the clan was in attendance of his joining. It was my stupid mistake that kept him from joining the first time we had a vote cast, and I shall not put him through that again. I am in the midst of trying to work somethign out with Ender to fix the wrongage thats occured. Again, I apologize for all the mixups that have occured.

Arteress Lai

[Farhope]

I understand you position Lilly... and I can not find another better one.
But, yes, I feel it is harsh for Ender...

As you say, we must always pay attention to the communication.

[Phiros]

Thanks all!
When I am on I am usually busy clanning, so I didn't really have much time to check the message boards. But I have made a scheduled time to check it at least twice a day. Plus any time I am fallen in the Abyss waiting for rescue.

[Lilly]

To follow up a bit on this situation it sounds like we may have an issue of not knowing who sent which E-mail. To avoid this in the future, please put your character's name at the end of any E-mail you send out. If you can remember to put down a date as well, that would help alot (but its not required)

Arteress Lai

[GrayGradi]

I echo Lilly's request.

To set the record straight, I screwed up because I received 9 e-mails, some of which did not have character names on them. Since there were 10 members votes expected, and I did not send myself an e-mail, I assumed I had votes from every clan member. In fact, one clan member had sent me 2 e-mails (each with the same "aye" vote), one of which I wrongly assumed was from Ender.

I then informed Lilly that all members had voted on the Phiros matter, and Lilly proceeded accordingly.

[Nunul]

I am wondering...could my multiple email addresses linked to my clan mail be interfering with replies? I'm not sure this should happen, because we reply directly to Gray (or whomever sent the original mail).

Food fer thought...

[Kiriel]

I doubt it Nunul. Your clan address only affects where you receive mail. It shouldn't cause you to send multiple copies. Of course if you got two copies of Lilly's message and replied to both, then that could have caused it.

[Farhope]

Hmm... perhaps the multiple votes is my fault... I received an ench-mail from you Gray, saying something like: "I miss two vote: one from ... and one from Farhope". I was thinking I had already voted, but I (re)sent an ench-mail... not sure, sorry.